Managing Race Entries

Race entries represent the boats and sailors participating in a specific race.

Adding an Entry

Go to the race detail page
Click Add Entry
Fill in the entry details:

Field	Description
Boat Class	The class of boat (e.g. Laser, RS200)
Sail Number	The boat's sail number
Helm	The helmsman's name
Crew	The crew member's name (if applicable). Add each crew member as a separate entry: type a name and press Enter (or pick a suggestion) to add it as a tag, and click the x on a tag to remove it. If you type a name and move on without pressing Enter, it's still added as a tag when you leave the field
Boat Name	Optional name of the boat
Club	The sailor's club
Tally	An optional tally or entry number
Handicap	Shown for handicap competitions: displays the value associated with the selected class. Toggle Override handicap on the same line to enter a different value for this entry.
Start Line	Which start line this entry is assigned to
Divisions	Which division(s) this entry belongs to

Not all fields are shown - it depends on the series' entry field configuration.

Boat Class, Sail Number and Helm offer suggestions as you type. These are aids, not restrictions: your typed text is always the value that's kept. If you type something that exactly matches an existing option (for example Topper when Topper 4.2 also exists), that option stays in the list so you can still pick it. Pressing Enter or moving to the next field (Tab) accepts exactly what you've typed and closes the suggestions, so a shorter entry like sail number 123 is kept even when 1234 is suggested.

Importing Entries from Previous Races

Instead of adding entries manually, you can import entries that already exist elsewhere. From the race detail page click Import Entries to open the import screen.

Choosing where entries come from

The screen shows one list at a time. A single From control at the top says where it's drawn from: pick the kind of source, then which one.

Series lists series that ran in the last 12 months. Each entry appears once, carrying the start line and divisions from the most recent race it appeared in within that series. This is where the screen opens, set to the series the race belongs to.
Race lists past races from anywhere in your organisation that have entries, newest first. Each option names the series it belongs to, the race, its date and how many entries it had, for example Wednesday Evening Series · Race 3 · 12 Jun 2026 · 24 entries. The series comes first because race names are often generic, so it's the part that tells them apart.
Organisation shows every entry recorded anywhere in your organisation in the last 12 months. Club and tally are not shown for this source, because those details aren't carried on an organisation-wide record. Entries from here arrive on the race's first start line with no divisions, so you'll usually want to set those before importing.
This race (already entered) is not an import source at all: it shows only what the race already holds, so you can check at a glance that everyone is in without wading through what's left to add.

The three import sources cover a rolling 12 month window, counted back from today rather than by calendar year. The race you're importing into never appears as a source for itself.

Where an entry comes from a series that uses different start lines or divisions to this one, anything the destination race doesn't offer is dropped, so you never import a division that can't be scored.

Same as last race

The most common job on this screen is "the same entries as last week", so it's offered up front. Above the list you'll see a prompt like "Race 3 had 12 entries. Add the same entries to this race?" with a Use these 12 button: one click switches to that race and ticks every entry, leaving you to confirm. Dismiss it if you'd rather choose manually. The prompt only appears while it's still the obvious move, so it goes away once you've imported anything, and it never appears on the first race of a series.

Entries already in the race

Entries the race already holds appear in the list too, greyed out and badged Already in this race, in their normal sorted position. That way searching for a particular entry always tells you something: either it's there to add, or it's already racing. They can't be selected, and each carries an Edit link.

Searching and filtering

A search box sits beside the From control and filters the current list as you type. You can search by sail number, helm or crew name, boat class, club, or tally. Press Esc to clear the search. Search narrows whichever source you've chosen rather than replacing it, so you're always searching within that source. If it comes up short, the screen offers to widen the source for you (see Empty and completed states below).

A line above the list says how much you can add and how full the race is, for example "28 entries to add · 4 already in this race". While a search is active it counts what's showing too: "6 of 28 entries to add". When there's nothing left to add, it shortens to just "24 entries in this race". The race total climbs as you import, so you can watch the race fill up without leaving the screen.

Imports are remembered as you move between sources. If you import an entry from one source and then switch to another, it still shows as Imported with its Edit and Undo links instead of reappearing as available.

The source is bookmarkable

The chosen source is part of the page address, so opening an entry to edit it and pressing back returns you to the same list, and you can bookmark or share a particular view. Changing the source replaces the address rather than adding to your history, so back leaves the screen instead of stepping through every source you tried.

The search box is deliberately not part of the address: it's transient typing rather than somewhere you navigate to. Coming back from an entry's edit page restores the source but leaves the search box empty.

On a phone

The From control and the search box stack rather than sitting side by side, and the selection bar spans the bottom of the screen where your thumb already is.

Selecting divisions and start line

For entries that haven't been imported yet, you can edit their assignments inline before importing:

If the race has more than one start line, a dedicated Start line column appears with a dropdown per row. When the race has only one start line, every entry is pre-assigned to it automatically and no dropdown is shown.
If the series has divisions configured, each division shows as a checkbox: tick the ones the entry should be scored in. An entry can belong to multiple divisions.

Changes apply only to that row and are saved when you import.

Importing entries

You have two ways to import:

One at a time: click the Import link on a single row to add just that entry. The row shows an Importing… state and switches to Imported (or Failed with a retry link) when the request completes.
In bulk: tick the checkbox on any rows you want, or use the checkbox in the table header (labelled Select all on a phone) to toggle every row currently showing. As soon as anything is ticked, a bar appears along the bottom of the screen showing how many you've picked, with Clear to start again and Add N entries to commit. With nothing selected there's no bar, so the screen stays out of your way while you're still browsing.

A green banner confirms success; a red banner with the error message appears if something goes wrong.

Both the selection count and the search apply to the same list, so you can narrow to one class and bulk-import just those entries.

Undoing an import

Once a row shows the Imported badge it gains an Edit link, so you can open that entry and adjust its details straight away, and an Undo link that removes the entry again.

Undo is offered only for entries you added in this session: it takes back a mistake you just made. Entries that were already in the race when you opened the screen have no Undo, because the number of entries feeds scoring and removing one changes everyone's results. Those are removed from the race page as before.

Adding a new entry from the import screen

If an entry has never appeared before and isn't in any of the sources, use the Entry not listed? Add one manually link at the end of the list to reveal an add-entry form (hidden by default). Fill in the details, then use Add another to add several in a row, or Add and return to save and go back to the race. Click Cancel to collapse the form again.

Empty and completed states

Each of these offers a way forward rather than leaving you stuck. Unless you're already on Organisation, that includes a one-click link to widen the source to the whole organisation, which keeps whatever you'd typed in the search box.

If the chosen source has nothing to offer, the screen shows "No entries available to import from this source." On This race it says "No entries in this race yet." instead.
If your search returns nothing, you'll see "No entries match your search." with Expand the search to the whole organisation beneath it, which usually finds an entry that simply hasn't appeared in this series before.
Once everything from that source is in the race, the screen says so and offers both Look across the whole organisation and a Back to race link.

This flow is especially useful for club series where the same entries recur each week: open the import screen, take the Use these N prompt, optionally tweak divisions, and add everyone in one go.

Editing an Entry

Click on an entry details to expand them, and then click edit - change the boat class, sail number, helm, crew, divisions, or start line assignment.

To change the same kind of thing across many entries at once, use Bulk Editing Entries instead of opening each entry in turn.

Bulk Editing Entries

When several entries need the same correction (a group put in the wrong division, a class mistyped across ten boats, a visiting fleet that all needs the same club), editing them one at a time is slow. From the race detail page click Bulk edit to get every entry in the race as an editable row on one screen.

Bulk edit is available whether or not the race is complete, since correcting entries afterwards is the usual reason to reach for it.

Choosing columns

Click Columns to pick which fields are shown. The list offers only the fields your series actually uses, following the same rules as the entry form: handicap appears only for handicap series, class only when there is more than one to choose from, club, boat name and tally only when enabled in the series entry field configuration, start line only when the race has more than one, and divisions only when the series defines them.

Sail number and Helm are always shown and cannot be hidden, so a row always identifies its boat.

Your choice is remembered in this browser and reused next time, on every screen size. On a phone the visible columns make each card taller, so trimming them is how you keep it manageable.

Sorting

On a wide screen, click any column heading to sort by it, and click again to reverse. On a phone or a narrow tablet there are no headings to click, so use the Sort by dropdown and the arrow button beside it.

Sorting happens when you click, and the order then stays put. Rows never rearrange themselves while you are typing, even if you have sorted by the column you are editing.

Blank values always sort to the bottom, in both directions: an entry with no class, or no divisions, sits below the ones that have them rather than jumping to the top.

Handicaps

In a handicap series the handicap cell shows the value inherited from the boat's class, greyed out. Type a value to give that entry its own handicap, and it turns solid. Clear the cell to go back to inheriting from the class.

Changing a boat's class updates an inherited handicap to the new class's value, and leaves an entry's own handicap alone. Clearing the class removes any handicap you had set, exactly as the single entry form does, which leaves the row needing either a class or a handicap before it can be saved.

Saving

Changed rows are marked Changed and counted in the bar at the top. Click Save N changes to save them.

All your changes are saved together in one action, and it is all or nothing: either every change is recorded, or none of them is. There is no state where some of your edits landed and others did not.

If the save fails, a message at the top tells you why and offers Retry, and every row keeps your edits exactly as you left them, so nothing needs retyping.

Rows are checked before anything is sent, using the same rules as the single entry form: a sail number and a helm are required, and an entry needs either a class or a handicap. A row that fails a check is flagged in place and left out of the save, while the rest go through. That check is the only thing that happens per row; everything that reaches the server succeeds or fails as one.

What is not covered

Circumstances (DNF, OCS and so on) and finish or lap times are not editable here. Use the race detail page or the individual entry screen for those.

Removing an Entry

Click on an entry details to expand them, and then click edit to go to the edit screen. From the screen you can remove the entry. This removes the entry from the race entirely.