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Managing Race Entries

Race entries represent the boats and sailors participating in a specific race.

Adding an Entry

  1. Go to the race detail page
  2. Click Add Entry
  3. Fill in the entry details:
Field Description
Boat Class The class of boat (e.g. Laser, RS200)
Sail Number The boat's sail number
Helm The helmsman's name
Crew The crew member's name (if applicable), multiple crew names can be provided by separating them with a /
Boat Name Optional name of the boat
Club The sailor's club
Tally An optional tally or entry number
Handicap Shown for handicap competitions: displays the value associated with the selected class. Toggle Override handicap on the same line to enter a different value for this entry.
Start Line Which start line this entry is assigned to
Divisions Which division(s) this entry belongs to

Not all fields are shown - it depends on the series' entry field configuration.

Importing Entries from Previous Races

Instead of adding entries manually, you can import boats that have already sailed elsewhere. From the race detail page click Import Entries to open the import screen.

The screen lists boats in two tables:

  • Previous entries from this series — boats that have raced in earlier races of the current series, with their last-known start line and divisions pre-filled.
  • Previous entries from other series — boats from any other series within your organisation in the current year. These don't carry a start line or division, so you'll usually want to set those before importing.

Boats already entered into the current race are filtered out automatically.

Searching and filtering

A search box at the top of the screen filters both tables as you type. You can search by sail number, helm or crew name, boat class, club, or tally. Press Esc to clear the search. The toolbar also shows a running count of how many entries are selected and how many have been imported in the current session.

Selecting divisions and start line

For boats that haven't been imported yet, you can edit their assignments inline before importing:

  • If the race has more than one start line, a dedicated Start line column appears with a dropdown per row. When the race has only one start line, every entry is pre-assigned to it automatically and no dropdown is shown.
  • If the series has divisions configured, each division shows as a checkbox — tick the ones the boat should be scored in. A boat can belong to multiple divisions.

Changes apply only to that row and are saved when you import.

Importing entries

You have two ways to import:

  • Per-row — click the Import button on a single row to add just that boat. The row shows an Importing… state and switches to Imported (or Failed with a retry link) when the request completes.
  • Bulk — tick the checkboxes for any rows you want (or use the header Select all checkbox on either table to toggle all currently filtered rows), then click Add N selected entries in the toolbar. A green banner confirms success; a red banner with the error message appears if something goes wrong.

The toolbar's selection count, the Add button, and the per-row Import button all respect the search filter, so you can narrow the list to one boat class and bulk-import just those entries without losing your other selections.

Empty and completed states

  • If no boats are available to import (everyone has already entered, or the series has no prior entries) the screen shows "No entries available to import."
  • If your search returns nothing, you'll see "No entries match your search."
  • Once every available boat has been imported, the screen offers a Back to race link.

This flow is especially useful for club series where the same boats race each week — open the import screen, optionally tweak divisions, and bulk-add everyone with one click.

Editing an Entry

Click on an entry details to expand them, and then click edit - change the boat class, sail number, helm, crew, divisions, or start line assignment.

Removing an Entry

Click on an entry details to expand them, and then click edit to go to the edit screen. From the screen you can remove the entry. This removes the entry from the race entirely.

See Also